HIS Student-Parent Handbook
The full text of the HIS Student-Parent Handbook follows. The table of contents is linked to content so if you wish to jump forward simply click on the title of the section you would like to read.

If you would prefer to print a copy of the handbook please click HIS Student-Parent Handbook (PDF file 328 KB).

Table of Contents Section I: General Information Mission Statement HIS Philosophy Expected Schoolwide Learning Results Guidelines for Community Participation HIS History School Spirit Contact Information Section II: Governance and Accreditation HIS Executive Board HIS Board Member Selection Board Policies Accreditation Membership Section III: Personnel Teacher Contact Information Hiring Requirements Section IV: Academics Philosophy Statement ESL Homework Grades Report Cards Graduation Requirements Early Graduation Distance learning courses Residency Requirement Retaking classes Academic Probation Grade Placement Retention Early Graduation HIS Secondary Awards Extra Curricular Involvement Requirement Transcripts Scheduling Daily Schedule Special Classes (Band, Study Hall, Comm. Service) Add/Drop Deadline Standardized Testing at HIS ACER AP SAT

Section V: Student Affairs Safety Parent/Guardian Requirement Medical Emergencies Student Health Counseling Medical Insurance Medical Leave Student Pregnancy English Language Policy Attendance Tardies Arrival/Departure Time Closed Campus Lunch Recess Bus Field Trips Secondary Grade Level Trips Discipline Cellular Phone Use Dress code Driving to School/Parking Bikes and Public Transportation Internet Use Policy Extra Curricular Activities Sports Schedule Clubs and Organizations Academic Eligibility Visits by Non-enrolled Students Dormitory Section VI: Communication Language Policy Website Publishing Student Photos on the Web Publishing Student Work on the Web Husky Express HuPA (PTA) Open Houses Parent Teacher Communication Notes from the Office Section VII: Facilities Operating Hours Reporting Problems Using HIS Facilities Library Section VIII: Finances Board Philosophy Statement Facts about HIS Finances Bill Payment Options Financial Assistance Scholarships Glossary of HIS Terms

Section I: General Information
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HIS MISSION STATEMENT
Hokkaido International School will nurture inquisitive, creative learners for compassionate stewardship of an ever-changing world by providing a university preparatory program, within an English language environment.

WELCOME TO HIS
Many students, staff and parents have described HIS as an organization where relationships resemble those in an extended family more than those in a "traditional school." At HIS, students from more than 20 countries interact with each other, their teachers, parents, and visitors with courtesy, curiosity, and mutual respect.

Those who expect to be accorded special privilege because of age, nationality, religion, or some perceived "rank" may be surprised to discover that HIS fosters real friendships among students and teachers, elementary and high school students, and individuals with very different cultural and national backgrounds. All of us at HIS expect to be treated with dignity.

Teachers encourage their students to be actively involved in learning, to ask questions, to seek clarification and further information, and, when appropriate, to challenge politely the opinions and attitudes of those with whom they share this planet. Our standards and expectations are high. If you are new to HIS, you will soon discover that there is homework, and it counts towards grades, along with a wide variety of other factors including your participation in class. To be successful at HIS, like everyone else here, you will have to take initiative, and you will have to work.

Students often indicate that they appreciate the diversity in personality among their teachers and classmates. At HIS, we celebrate a cross-section of global society, and enjoy a marvelous chance to try out the roles that we hope to play in the world. We are "a group of individuals" traveling with colorful companions across a varied landscape filled with numerous choices.

Good-natured banter among students and teachers should not be mistaken for lack of respect. We do not tolerate bullying, nor do we ignore refusal to cooperate for the common good. Students and staff are challenged daily to meet the goals and objectives of HIS (pp. 5-6), so that, in the words of our school song (p.12), "...HIS will remain in our hearts." HIS is a SPECIAL PLACE.

To find out more about
... the organization of the whole school, contact
Mr. Richard Branson, Headmaster at rbranson@his.ac.jp
Mr. D. Viljoen, Executive Board Chair

... scheduled school functions and activities, contact
The Office, Ms. Abe (011) 816-5000

... the school’s academic program, contact
Betsy Greenway (Elementary Coordinator)
Barry Ratzliff (Secondary Coordinator) at bratzliff@his.ac.jp
Richard Branson (Headmaster) at rbranson@his.ac.jp

... your child’s academic progress, contact
Home room or subject teachers

PHILOSOPHY
Hokkaido International School strives to serve Hokkaido’s international community and particularly those whose educational needs are best met by an English-based curriculum with educational standards similar to those of other international schools.
* We acknowledge the uniqueness and value of each individual. We believe that students should have opportunities to develop pride in themselves, and to fulfill their potential.
* We believe that to live effectively in the modern world, we need to develop a global perspective that promotes international cooperation and understanding.
* We recognize the importance of collaboration among school personnel, parents, and relevant community organizations to address the social, emotional, and ethical growth of our students while instilling in them the skills to explore, adjust to, and serve an ever-changing world.
* We believe that change within the school must be well-considered and systematic, based on long-range plans. Whenever it is appropriate, decisions should be made through a shared process involving those who will be affected.

TRANSDISCIPLINARY SKILLS
Please click here to view the HIS Transdisciplinary Skills (TADS) document (PDF 124 KB).

GUIDELINES FOR COMMUNITY PARTICIPATION

Teacher Agreement
We will promote SAFETY by:
providing a safe and caring environment for all students.

We will promote RESPECT by
providing quality education; providing multiple learning opportunities; and being responsive to the needs of each of our students by maintaining regular, open lines of communication to clarify classroom expectations, inform of school events, and report on student progress.

We will promote RESPONSIBILITY by
encouraging an atmosphere of mutual respect including sensitivity to cultural diversity.

We will promote EXCELLENCE by
--modeling and encouraging high goals and standards of excellence within a balanced lifestyle.

Parent Agreement
We will promote SAFETY by:
--assuming the responsibility for the regular and prompt attendance of my child, and notifying the school when my child will be absent from school.

We will promote RESPECT by
--knowing and supporting school, classroom, and bus rules and expectations.
--supporting the H.I.S. mission of being an English-language environment by speaking English on campus whenever possible.

We will promote RESPONSIBILITY by
--reading and discussing with my child the expectations the school has for him or her.
--maintaining contact with the school and my child’s teacher.
--taking an active role in the life of the school.

We will promote EXCELLENCE by
--supporting my child’s effort to learn by encouraging excellence in my child’s studies.
--ensuring my child’s personal health and well-being so that my child will come to school ready to learn.

HISTORICAL BACKGROUND
Hokkaido International School was founded in 1958 by foreigners living in and around Sapporo after the sudden closing of the Camp Crawford U.S. Army Dependants School in Makomanai in February of that year. By July 12, the missionary community of Hokkaido had approved a constitution, and classes began in the fall. Because of its predominantly American constituency and the assistance in establishing it provided by the U.S. Consulate in Sapporo, the school was originally known as The American School. In 1961 the name was changed to Hokkaido International School. In its first four years, classes met in the Sapporo Christian Center. By June of 1962 the school had grown to 41 students.

HIS experienced a great deal of stability throughout the first fifteen years of its existence, largely due to its second administrator, a very dedicated and able principal-teacher, Arletta Selzer Becker. As the enrollment steadily increased, and it became apparent that a larger, separate facility was needed, discussion on finding new facilities resulted in the completion in 1962 of a two-story structure, located in Fukuzumi. An attached gymnasium was completed in February of 1965 with U.S. government financial assistance.

Through the late 1960s and into the early 1970s, the school grew gradually until reaching an enrollment of around 70 students. Over the next several years, enrollment fluctuated widely, ranging from fewer than 20 students in 1978 to 50 in 1989. In April 1989, Hokkaido International Preschool began providing a program for three, four-, and five-year-olds.

In the early '90s the school's population more than doubled. Plans were developed by the Boards of HIS with the generous cooperation and assistance of Sapporo City and other Japanese governmental bodies for a new school to be constructed in Hiragishi, with a dormitory for 20 students. When the new campus opened in August 1995, approximately 120 students were enrolled; three years later the population exceeded 180.

From 1982 to 1991, HIS was accredited for grades one to nine by the Western Association of Schools and Colleges (WASC), the U.S.-based accreditation agency for the western U.S. and most of the Pacific area. In 1988 the Executive Committee decided to add one high school grade per year beginning with 10th grade in 1988-9. Grades 10-12 were added to the accreditation in 1992, and now enroll over 40 of the more than 70 secondary students. In June 2006, HIS renewed its full accreditation for six years.

Hokkaido International School presently offers a program of quality education from nursery school through Grade 12, with graduates attending universities in Australia, the US, England, Canada and Japan.

SCHOOL SPIRIT
Hokkaido International School's colors, Kelly green and white, were chosen in January 1962 by the junior high students. The school's mascot, the Husky, was also chosen at that time by the middle- and upper-grade elementary students.

The school song was written in 1983 for the school's 25th anniversary by Marjorie Smith.

HIS SCHOOL SONG
From many nations, we come to you.
We bring our talents, our hopes, our dreams.
You give us knowledge, encouragement.
To face the future on life's best teams.
H.I.S.—star of the northern sky;
H.I.S.—where our fond memories lie.
We'll all go far; the world has many parts;
But H.I.S. will remain in our hearts.

SCHOOL LOGO
the HIS School logo was produced in 1999 by Emmy Sasaki ('00).The paw represents the Huskies,the star is the Star of the Northern Sky, the scroll is for learning, and the Cherry blossom symbolic of Japan.

HIS encourages the development of school spirit as a means of broadening the educational opportunities for its students. Through participation on school teams, visits to other schools and communities, school concerts, festivals, fairs, dances, and sports days, our students learn in ways quite different from that of the classroom. The students of H.I.S. enjoy many extracurricular activities, which include basketball, volleyball, soccer, school newspaper, yearbook, dances, bake sales, pep rallies, spirit days, and jazz band.

HOKKAIDO INTERNATIONAL SCHOOL CONTACT INFORMATION
Mailing Address:
1-55, 5-jo, 19-chome
Hiragishi, Toyohira-ku
Sapporo 062-0935
JAPAN

Telephone: (011)-816-5000
Fax: (011)-816-2500
email: his@his.ac.jp
Web: http://www.his.ac.jp

Section II: Governance and Accreditation
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The Governance structure of HIS is dictated by the Monbusho (Japanese Ministry of Education and Science) requirements for ‘Gakko Hoojin’ and guided by our Articles of Incorporation and By Laws. We have two Boards, a Board of Councilors which has oversight responsibilities for school matters, and the Executive Board which meets monthly and carries out the work of school governance.

The BOARD OF COUNCILORS ensures the school's continuity and acts as an advisory body for the Executive Board. Consisting of up to 30 members, including parents of former students, educators, Executive Board members, diplomats, businessmen, and other members of the H.I.S. community, this board meets in twice yearly or at the request of the Executive Board.

The Board of Councilors must approve the annual budget, a change in the position of Headmaster, or any substantive change in Hokkaido International School.

The EXECUTIVE BOARD, responsible for the month-to-month operation of the school, is elected by the Board of Councilors. The Executive Board's six members, who may or may not be parents, serve three-year terms. A representative from the U.S. consulate, and the Headmaster also hold voting seats on the Executive Board.

BOARD MEMBER SELECTION
Nominees for the HIS Boards are recommended by the Board Nominating Committee, which identifies potential Board members, interviews candidates, and proposes a slate of nominees to the Executive Board and Board of Councilors each spring for approval. The process takes approximately two months each year. One third of Board members’ positions are up for review annually.

New Board members are usually asked to join the Board of Councilors. New Executive Board members are usually taken from the Board of Councilors

If you would like to be considered as a candidate for a Board position, please talk with either the Headmaster or the Board Chairman, who will forward your name to the Nominating Committee.

HIS BOARD POLICIES
HIS Board Policies can be found on the HIS Website in the Executive Board section (under Parents). Notes of Board meetings are also posted there for public review; they are also available by request from the Office.

ACCREDITATION
Hokkaido International School is accredited (similar to being licensed or certified) by the Western Association of Schools and Colleges (WASC). Every six years, HIS undergoes a ‘self study’ to review our educational strengths and identify areas for growth for the coming six years. This process relies heavily on parent and student input. The Self Study Report is sent to WASC offices, and then a team of educators from around Asia will come to visit the school and review our programs. The next WASC visit for HIS will be in the spring of 2009, when we will have our interim visit.

MEMBERSHIP
Hokkaido International School is a member of the Japan Council of International Schools (JCIS) and the East Asia Regional Council of Overseas Schools (EARCOS). It is recognized by the US Department of State as an American Overseas Schools (AOS), and is accredited by the Western Association of Schools and Colleges (WASC).

The Japanese Ministry of Education has registered H.I.S. under Gakko Hojin status.

Hokkaido International School is incorporated as a non-profit organization in Portland, Oregon.

 

Section III: Personnel
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HIRING
HIS aims to provide students with the highest caliber teaching professionals available. To this end, HIS hires only fully licensed teachers who are trained in their field of expertise. Annually, the HIS Headmaster assesses the hiring needs of the school in a process that can stretch over many months, but which usually culminates in his/her attending a ‘hiring fair’ for international schools in the US or another country. Generally, these fairs are held in February. At the fair, the Headmaster interviews candidates who meet HIS requirements for employment and who best fit the school’s needs. Each year, the Headmaster brings back teachers who stimulate the whole staff with their new ideas and their perspectives after working in other schools around the world.

HIS also employs locally hired teachers, when there is a need which a local professional can fill.

REQUIREMENTS
To be considered a candidate for a full-time teaching position at HIS, teachers must possess a valid teaching license from their home country. It is preferred that candidates have at least two years full time teaching experience in an accredited school. Interested teachers may submit a resume to the HIS Office.

Section IV: Academics
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ACADEMICS PHILOSOPHY STATEMENT
The Executive Board of Hokkaido International School is responsible for the oversight of the HIS Curriculum and Academic Affairs, and will oversee in such a way as to ensure that the Headmaster and Teachers are delivering a comprehensive, coherent, relevant, and appropriate curriculum to students of all ages at HIS. The Curriculum shall be challenging and college-preparatory in nature. It will be the product of Headmaster and Teachers’ knowledge of best practices, experience, and research, and shall be reviewed regularly. Academic Affairs of the school shall be administered in a way consistent with practices of other international schools as appropriately adopted for the HIS student body and school climate. The Curriculum Committee will report to the Executive Board at its regular meetings on an as-needed basis.

ELL (English Language Learners)
ELL students accepted to HIS will be tested upon entry to determine their ELL levels. HIS denotes five ELL levels (I-V) which are tuition-related with ELL fees ranging from Y200,000 to Y25,000 per year. Levels of ELL shall be determined by a combination of standardized tests--to be administered by the ELL teacher-- and input from the homeroom teacher. In conference between homeroom, ELL, and perhaps specials teachers, ELL levels will be assessed twice per year.

Level I Students
Will be pulled out of mainstream classes in a way to maximize their functional time with classmates, but also to maximize their quality learning time. Generally, ELL Level I students will be pulled out of the regular classroom to spend one-on-one or small group time with the ELL teacher. This will consist of 60 to 90 minutes of direct ELL instruction per day. (This may require that the student miss one or more classes of the regular curriculum. If Japanese would become a 3rd language, the student would not take Japanese until s/he is approaching Level 3 in English.)

Level II Students
Will be pulled out of mainstream classes in a way determined by the ELL teacher and homeroom teacher so as to maximize quality learning time and to address developmentally appropriate learning needs. There should be 30-60 minutes daily of focused instruction in English at this stage, depending on the needs of the child.

Level III Students
Will be mainstreamed to the extent possible with most instructional time in the homeroom. Level III students should be capable of following and participating in most classroom learning activities with their peer group, though they will often require specially modified assessment opportunities to demonstrate their learning.

Level IV Students
Will be mainstreamed for all daily work. Level IV students may require modified assessments at times, and they will receive special support from the homeroom teacher and the ELL teacher when appropriate.

Level V Students
Will be mainstreamed for all daily work. At Level V, students should be capable of completing nearly all grade level assessments, though they may need some support from homeroom teachers and the ELL teacher when appropriate.

*NOTE: The ELL specialist and each classroom teacher will meet on a regular basis throughout the year to discuss classroom/ELL curriculum, the needs of each of the ELL students, and their progress. If it is determined that a child has progressed to the next level in ELL, her status will be changed as of the next school year. ELL fees apply to the entire year. At the end of each year, students will be assessed and their progress reported to parents. The HIS ELL program starts from grade one; therefore, all Kindergarten students for whom English is not the first language will be assessed in June prior to entering 1st grade. Parents of those requiring ELL support in first grade will be notified of the results.

Students will be exited from the ELL Program when testing, classroom observations, and grade-level achievement indicate that s/he can be successful without special language support from the classroom teacher or the ELL specialist teacher(s).

Parents of ELL students should be aware that the acquisition of academic fluency in English can take from 5 to 7 years. Supported learners (those with English support at home) will likely progress more quickly than those without. Students who genuinely desire to learn English will certainly progress more quickly than students who are not enthusiastic about the study of English. In some cases, when a student’s growth and progress in English is deemed to be too slow by his teachers, a student may be counseled out of HIS.

HOMEWORK
Homework fulfills several functions including the introduction, exploration, completion, and reinforcement of subject matter. A student's individual progress and ability to complete school work should be discussed by the parents/guardians and the teacher(s) on a regular basis, and, if it seems necessary, early arrival at, or late dismissal from school can be arranged to provide additional opportunities for students who need extra help. Such students are encouraged to arrange a time before or after school to meet with their teachers. Regular remedial work may be arranged with a teacher on a tutorial basis. See school hours (p.15) and parent-teacher communication (p. 20).

Elementary Homework Guidelines
In the elementary school program at Hokkaido International School, we strongly encourage families to spend quality time together. Setting aside time for conversation, reading and play on a regular basis will go a long way toward supporting the development of the whole child. While we do not mean to underrate homework, we feel that in an increasingly busy world, it is important for children to develop -- and be given the time to develop --interests and hobbies of their own that foster the creative side of their personalities. There is a noticeable trend around the world today for children to be constantly busy with nightly activities, extra study and clubs. While these can be of incredible benefit to children, there is a danger that children can become dependent on having their time filled for them. The resulting lack of personal creative development has become a concern for educators everywhere. We believe that homework should realistically address students needs; however, we do not wish it to become a burden which taxes students to the point that they are giving up quality family and creative time.

In light of these basic values, our homework policy is designed to provide a realistic homework load that sharpens essential skills while giving students the flexibility and time to develop in other ways as individuals. The following homework time ranges reflect research on what is considered appropriate to particular grade levels.

Grade One Reading or being read to: 15 min. / day Homework: 10 - 20 min., 4 days/wk
Grade Two Reading or being read to: 15 min. / day Homework: 15 - 30 min., 4 days/wk
Grade Three Reading: 15 min., 4 days/wk, (20 by end of yr) Homework: 15 - 30 min., 4 days/wk
Grade Four Reading: 20 min., 4 days/wk. Homework: 15 - 45 min., 4 days/wk.
Grade Five Reading: 20 min., 4 days/wk. Homework: 15- 45 min., 4 days/wk.
Grade Six Reading 30 min., 4 days/wk. 5 days/wk. Homework: 15 min. - 60 min. 5 days/wk

Secondary Homework Guidelines
Assuming that most students have three homework-giving classes of their four classes per day, homework will be assigned such that students have the following amounts of homework: (Advanced Placement class takers can assume they will have somewhat more work.) **This estimate is made for the ‘average’ non-ELL student at each grade level.

Grade	Hours per night	Minutes per class
7th and 8th	1.5	30
9th	2	40
10th	2.5	50
11th	3.0	60
12th	3.0	60

GRADING SCALE (Percentage Grade Interpretation)
90 -100% A Excellent
80 - 89% B Good
70 - 79% C Average
60- 69% D Passing
Below 60% F Not passing
Incomplete - Student’s work is incomplete

When report cards are distributed at the end of the first and second trimester, parent-teacher-student conferences may be scheduled. Parents are encouraged to contact the school office anytime during the year to schedule conferences with teachers.

REPORT CARDS
Students from Kindergarten through Grade 12 receive report cards at the end of each trimester.
Interim reports are sent out "as-needed" throughout the year.

GRADUATION REQUIREMENTS
Students earn one credit towards graduation when they successfully complete any full time course that meets regularly for the entire school year. Students receive one third credit for every course that they pass each trimester, (one full credit for passing three semesters in one course). High school Math credit will be given for Geometry, Advanced Algebra, Pre Calculus or Calc.
Electives are classes a student chooses to take (see table below). Electives may be additional courses in core subjects, approved correspondence courses, or other HIS offerings

Graduation requirements for High School

1. General diploma:
20 credits of high school work (grades 10—12) with the following minimum:
Language, communication arts and Literature - 3 credits
Social studies - 3 credits
Mathematics - 2 credits
Science - 2 credits
Japanese or Spanish - 2 credits
Physical education - 1 credit
Fine arts and music - 1 credit
Electives - 6 credits

2. Academic diploma:
22 credits including at least 3 credits in science and mathematics and no marks below a C-.

DISTANCE LEARNING CREDITS
During the course of a student's high school career, the student may apply a maximum of two credits (4 semesters) through summer or correspondence studies in a program approved by the Headmaster.

RESIDENCY REQUIREMENT
Students must attend HIS for at least one full school year, and meet HIS graduation requirements in order to be considered eligible for an HIS diploma.

EARLY GRADUATION
Hokkaido International School believes that High School is a three year experience and that students should exceed minimum graduation requirements. In exceptional cases, permission may be granted for early graduation, only when a student has been able to satisfy all HIS graduation requirements. Such permission must be granted by the Headmaster.

RETAKING CLASSES
Credits may also be made up by retaking courses when appropriate. Generally, a student may earn no more than one credit for a course taken multiple times. When retaking a course, the highest grade obtained will count toward the student's GPA.

ACADEMIC PROBATION
Academic achievement and completing the HIS graduation requirements are the primary goal of every student at HIS. When students are unable to meet the minimum expectations for academic achievement at HIS, however, our system of Academic Probation will be initiated. As necessary, over three phases, students and parents will be advised that a student’s performance is officially deemed unacceptable, and ultimately, if necessary, a student will be required to withdraw from HIS.

Phase I: A student at Hokkaido International School will be placed on Academic Probation at the end of any trimester and lasting the next full trimester, after receiving two or more failing grades on one Report Card. In some cases, if a student is deemed to be achieving significantly below potential, said student may be placed on Academic Probation with clear guidelines set as to expected performance and grades for the next Trimester.

At the end of each trimester, each student on Academic Probation will have his/her status reviewed by a committee which includes the Headmaster. If the student’s academic record has improved to meet the goals set as terms of the probation, the student will be removed from Academic Probation; if not, Probation will continue for another term.

Phase II: If, following placement on Academic Probation, the student has two or more failing grades on his/her next Report Card, and/or has not met the other terms of his/her Academic Probation, the student and parents may be given an official Recommendation to Consider Withdrawal from HIS. This recommendation will state the reasons why teachers feel that success at HIS is unlikely for the student.

Phase III: If while under Recommendation to Consider Withdrawal, a student again earns two or more failing grades, the Faculty Review Committee will meet to determine whether the student should be required to repeat the current grade, or whether the student will be Required to Withdraw from HIS.

A student who is required to repeat a grade will begin the year on Recommendation to Consider Withdrawal status, and so must improve his/her grades within the first trimester or face the possibility of Requirement to Withdraw.

ESL students new to an English Language academic environment may be given one year to acclimate before Academic Probation rules are applied to them. This determination will be made at the conclusion of the first trimester, if not sooner. This exemption will not stretch longer than one year.

GRADE PLACEMENT
HIS will place students in the appropriate age group within our educational system, regardless of what grade a student may have been in in another educational system. While there may occasionally be reasons for a child to be placed above or below his peer group, in the majority of situations, the best placement for a child's educational, social, physical, and emotional development is with his/her age-level peers.

RETENTION
In certain circumstances, HIS may decide that it is best for a child to be retained and to repeat a grade level. In the elementary, this happens most often when a child’s cognitive or emotional development does not match those of his peer group. In the secondary, the decision to have a student repeat a grade is most often based on his unacceptable level of achievement in core classes.

A Junior-high student is obligated to show competency in most courses in order to advance to the next grade level. If a student fails two courses in a single trimester, or a single course for two trimester in a year, the student may be retained. In such cases, the faculty will review the student’s academic work and any mitigating circumstances. A determination on retention will be made by a consensus decision of the Class Advisor, the Secondary Coordinator, and the Head.

A number of factors can contribute to the school’s decision that a student should be retained, and while this can be a difficult event for a family, it is important to know that underlying any decision to have a student repeat a grade is a genuine concern for his best interests, as well as many years of teachers’ professional experience in education.

HIS SECONDARY AWARDS
In 2003, HIS instituted three awards at the secondary level. Awards are presented annually at year’s end to honor outstanding students. HIS faculty determine the award recipients, selecting one senior-high student and one junior-high student who best exemplify each award.

Northern Star Award for the Outstanding Senior/9th Grader
Recipients of the Northern Star Award are champions of integrity, enthusiasm, and excellence. During their career at HIS, they have made great contributions to the school in the areas of academic leadership, service, extracurricular participation and fellowship. Through their attitude and accomplishments, awardees have consistently been positive role models to peers and younger students.

Husky Award for the Most Improved High/Jr High School Student
This award is given to students who most exemplify the spirit of HIS through their determination to succeed. These students have shown remarkable growth during the past school year, and have garnered the respect and admiration of their classmates, teachers, and the wider community. Husky Award recipients demonstrate exemplary fortitude and adaptability, as well as a desire to learn, grow, and improve.

High School/Junior High Award for International Understanding
Students earning this award have demonstrated throughout the year a genuine concern for the promotion of international understanding and cross-cultural harmony, and have worked to foster a wider world-view on their part, and for their peers. These students exemplify the virtues of cooperation, sensitivity, open-mindedness, and friendliness.

EXTRA CURRICULAR INVOLVEMENT REQUIREMENT (EIR)
HIS believes in the importance of student involvement in activities outside of the academic realm, as well as in a vigorous academic program. The Extra Curricular Involvement Requirement is a Graduation Requirement which stipulates that students must earn credits for extracurricular involvement in activities other than academics. Participation in HIS sports teams, sports teams outside of HIS, HIS clubs and activities, volunteer work, community service activities, and other not-for-profit activities for students can qualify as EIR credits. Students must fill out an EIR form for each activity in which they participate, have their supervisor or coach sign their form, and turn the forms in to the EIR Coordinator. Forms are available from the EIR Coordinator. This requirement applies to High School students only, and High School students must accrue six approved credits prior to graduating (two per year.)

TRANSCRIPTS
If you require official transcripts from HIS, please email the HIS Office at his@his.ac.jp or call us at +81 11-816-5000.

Unofficial transcripts list classes taken and grades earned.

Official transcripts include the school seal, Western Association of Schools and Colleges stamp, and the Headmaster's signature.

Transcripts can be mailed anywhere in the world or faxed. Please provide the following information with your request: whether you need official or unofficial transcripts, the number of copies needed, where they should be sent, and the date by which they are needed. There is a US$5 or J¥500 fee for each transcript. You can mail that to HIS or bring the money by in person (or have someone else do so). For current HIS students, please provide the Office with pre-addressed stamped envelopes if you wish HIS to send the transcripts.

SCHEDULING
HIS operates on a 4x2 block schedule. Secondary students take four classes on ‘A’ Days and then four different classes on ‘B’ Days. Classes are 85 minutes long, with a 40 minute lunch break.
The HIS schedule changes each year due to changes in teacher personnel, scheduling requirements, and course offerings. Some courses in Social Sciences, Science, and Language Arts are offered on a rotating, every-other-year basis.

Secondary students are given elective sheets for their elective choices (Music or Art, Spanish or Japanese, and other options for 11th and 12th graders) in May, and Student Schedules are produced in late May or early June.

SPECIAL CLASSES AVAILABLE AT HIS

Study Hall
Students from 10th through 12th grade may elect to take a Study Hall, a non-credit option which gives the students an 85 minute period every other day for homework and work on other school projects. Parents and students should discuss the study hall option carefully before signing up. Students may take only one study hall per year. If you have questions, contact your student’s homeroom teacher or the secondary coordinator.

Community Service
HIS believes in the importance of helping in one’s community through service work. 11th and 12th graders may take this not-for-credit option and work in HIS, the local neighborhood, or the larger community. Working in Community Service will satisfy a student’s Extra Curricular Involvement requirement for one year. In the past, students have earned community service credit for their work as teachers’ aides, in nearby local schools, and on the HIS website. Many options exist for community service.

Band
Band is a for-credit fifth period. Scheduling to be announced my Mr. Sugino.

ADD/DROP PROCEDURE
All classes at HIS are offered on a full-year basis. Students have two weeks from the beginning of school to change their schedules. A change in schedule requires an Add/Drop form (available in the Office) and a parents’ signature. In unusual cases, students may be allowed to change their schedules at the break between trimesters. Again, this requires that an Add/Drop form be completed and filed.

STANDARDIZED TESTS
Every year, H.I.S. students are given standardized tests to mark their progress and to assess the school's overall effectiveness. For this assessment, HIS subscribes to the MAP testing services which it implemented in 2009. HIS pays for students in grades 9–11 to take the Pre-SAT each year in October, giving them experience in this practice SAT test. 11th and 12th graders can take the SAT at specified dates throughout the year. The dates for each year’s SAT’s are posted in the ‘College Corner’ near the library entrance on the third floor. Test dates and other information can be found via internet at www.collegeboard.com

HIS, as a test center for Educational Testing Service (ETS), Princeton, New Jersey, is also authorized to administer a number of standardized tests during the year, including the Test of English as a Foreign Language (TOEFL), SAT I and SAT II tests, Graduate Management Admission Test (GMAT), Graduate Record Examination (GRE), and the Secondary School Admission Test (SSAT). Payment of all fees and registration should be done through ETS, and can be done–in most cases–online with a credit card. The names and online links for each test are listed below.

Finally, in May each year, students who have completed Advanced Placement classes may take the AP test in the subjects for which they feel prepared. Scores of 3 or higher may be recognized by universities and students can earn college credit or ‘test out’ of some college requirements with adequate scores on AP exams.

Test Name and Online Link
PSAT/NMSQT College Board ATP, SAT and ACT www.collegeboard.com
GMAT www.ets.org
GRE www.ets.org
TOEFL/TSE www.toefl.org

 

Section V: Student Affairs
(click here to return to Table of Contents)

SAFETY
Student Safety is of primary concern to HIS teachers, staff, administration, and the HIS Executive Board. Regular maintenance of building facilities and play equipment, as well as routine school maintenance all aim to make HIS a safe, nurturing environment for students of all ages. If you have a safety concern, please contact the HIS Office. Unfortunately, accidents do happen at a school and students do get hurt. When this occurs, HIS staff follow procedures to address the situation as best they can, which may include taking a student to the hospital if parents have signed the permission slip allowing for this. Please make sure your child’s health and insurance information is updated regularly in his/her HIS file.

PARENT/GUARDIAN REQUIREMENT
Students must live with parents or adult guardians while in attendance at HIS. If students will be unsupervised at home for an extended period of time, HIS should be notified; for temporary room and board fees, students may be allowed to stay in the HIS Dormitory.
If during the school year both parents will be away from the home, they should appoint a guardian and notify the school as far in advance as possible. Because illnesses, accidents and unforeseen problems can occur at any time, the school asks that the duly appointed guardian live directly with the student(s) to provide adequate care and supervision. High School students should not be left on their own or in charge of younger siblings. A secretary in the office or a maid at home is not an appropriate guardian.

MEDICAL EMERGENCIES
Upon enrollment, parents are asked to sign a form either granting or denying HIS permission to take students to the hospital in the case of a medical emergency. Please ensure that your child’s files are updated with your current wish in this regard, as well as with current medical information. Please also ensure that your child carries with him/her a copy of your local insurance card and that we have an up-to-date copy on file at school.

HEALTH
A student's health can greatly affect his/her overall performance in school as well as the health and well-being of other students. If students are ill, they should be kept at home until well enough to participate fully in class activities (including being outdoors for recess). If your child will remain home from school, please notify the HIS Office before 8:30am (please also tell us if your child ordered lunch for the day and we will cancel the order).

If students develop symptoms at school, or come to school showing symptoms of illness which will affect their participation, teachers may send them home at the teacher's discretion. Symptoms indicating that a student should stay home include, but are not limited: a fever, a persistent cough, vomiting, and a persistent runny nose. Once a child is determined to be too ill to participate in class, the teacher will send the child to the office where he/she can wait in the sick room until his/her parent can pick him/her up. The office will call parents to notify them of their sick child.

In the case that elementary students need to take take medicine while at school, the medicine should be given to the homeroom teacher with a note clearly explaining appropriate dosage, and it will be administered with the teacher's supervision.

Communication is very important in promoting classroom health and safety. If you are aware that your child has come down with a contagious disease such as chicken pox, please notify your child's homeroom teacher immediately so that the news might be passed on as quickly as possible and so that others can look for symptoms and we can avoid too many children getting sick.

Immunization and Boosters: Parents are reminded to attend to their children’s inoculations. Tetanus shots should be renewed every seven years. The school requests that parents follow the HIS immunization guidelines.

Physical Fitness: HIS believes strongly in the importance of regular physical activity for the health of young people. All students are expected to participate actively in Physical Education classes. Parents should alert the school of any physical changes in a student which might impact his or her participation in physical education class or other school activities.

COUNSELING SUPPORT
Hokkaido International School does not employ a Counselor or School Psychologist. Teachers can and do act as informal counselors, but in cases where teachers feel that a student requires professional counseling, HIS will make a recommendation to parents and can provide some contact information for locally available counselors. In extreme cases, counseling may be required for a student to remain enrolled at HIS.

MEDICAL INSURANCE
Please ensure that a current and valid copy of your student’s hokensho (proof of insurance card, necessary for admission to a hospital) is on file in the HIS office in case of emergency. Students should carry a copy of the hokensho or proof of other insurance in their wallets in the event of an emergency while not at school. The CIGNA insurance (see next paragraph) provided by HIS will reduce the amount paid by families for treatment at hospitals.

School accident insurance at the nominal cost of ¥3000 per student per year is available for students from the beginning of the year. Parents of students who enter HIS during the school year should contact the office either to obtain accident insurance for the remainder of the year, or to sign a waiver indicating that they do not want it. HIS recommends that all students purchase coverage.

MEDICAL LEAVE
In acute cases of physical or emotional unwellness, HIS may place a student on Medical Leave. The terms of individual Medical Leaves will be determined case-by-case, but to be reinstituted as a regular student at HIS, students placed on Medical Leave must send a written request to resume studies and certification from a doctor approved by HIS that reports progress in treatment, states that the student is neither a danger to herself or to others, and verifies that she is well enough to continue the academic program at HIS. Upon application for reinstitution, the student will be interviewed by HIS teachers and the Headmaster, after which the decision to re-admit will be discussed.

STUDENT PREGNANCY
A student who becomes pregnant shall be permitted to remain at HIS as long as, in the judgment of her physician and the Headmaster, her welfare and that of other students are not threatened.

ENGLISH LANGUAGE USE AT HIS
1. Because English is the language of instruction at HIS, parents who do not speak English are requested to take responsibility for providing interpreters for school matters. HIS can, upon request, supply a list of interpreters.
2. HIS is an international school and values the diversity of language backgrounds of its students, However, since the school delivers education in English and since English is the sole shared language among all our students, HIS Students are expected to use English at school during school hours, except in the Japanese or Spanish classrooms. For further information, see the HIS English Language Policy.
3. HIS requests that parents use English when possible and practical on campus. Though many of our parents speak languages other than English, modeling the use of English can be a powerful teaching tool for HIS Students. When you come to HIS, please speak English!

ATTENDANCE
Students are expected to attend every scheduled class on time. When absence occurs because of illness or important family commitments, it is the parents’ or guardians’ responsibility to contact the school, preferably before 8:30 a.m., to explain that the student has permission to be away. (A sibling's verbal notification is not sufficient.) Absences without parental or guardian approval will be considered "unexcused."

At the secondary level, attendance will be calculated on an A Day/B Day basis, and will be kept by individual teachers for every class, as well as by the Office. Students are expected to make necessary homework plans with all teachers prior to planned absences.

TARDINESS
Tardiness has an adverse effect on academic performance and a negative effect on the classroom environment. Secondary students who are tardy three times in one quarter will be receive one "unexcused absence"; tardiness and absences are recorded in PowerSchool. In extreme cases, chronic tardiness may result in a failing grade for the class in question. Students who are later than 40 minutes will be counted absent for the class period.

Perfect Attendance Awards are granted at the end of the year to students who were in school or on school sponsored activities and who were not tardy every day of the school year.

ARRIVAL/DEPARTURE TIMES
Students may enter school at 8:15 (earlier ONLY if prior arrangements are made.)
Classes begin promptly at 8:30.
Students are dismissed at 3:30, or when homeroom cleanup is complete.
Teachers provide academic assistance after school as necessary.
All elementary students are expected to leave the building by 4:00 p.m. unless they are under direct adult supervision. Students may play on the back field after school, but the play area will not be supervised by HIS teachers at that time.
Secondary students are to leave by 5:00 p.m. (later only if supervised by a teacher or coach).

CLOSED CAMPUS
HIS operates a ‘closed campus’ which is to say that students are expected to remain on campus during the entire school day other than supervised field trips. Students will not be allowed off campus to purchase forgotten lunches or to run other errands. Unauthorized departure from campus is a suspendable offense.

LUNCH
HIS provides prepared lunch daily for students who would like to have school lunch. Menus and order forms are sent out on Thursdays through homerooms. Students should return order forms with appropriate payment to the Kitchen on Fridays. Students may bring lunch if they choose not to take school lunch. The HIS kitchen is run by parents, one of whom is a certified nutritionist, and it is inspected regularly by the Health Department.

RECESS
Elementary students have two recesses per day. One is from 10:05 to 10:30, the second is before lunch from 11:40 until 12:00. Weather permitting, recess will be held outside. Students should bring appropriate clothing (a snowsuit) during winter months, as recess is held outside daily during winter.

BUS
HIS runs two bus routes which are available to students for for a fee. Current bus routes and pickup schedules can be obtained from the Office. Afternoon buses depart HIS at 3:30 p.m sharp! It is the student’s responsibility to be on the bus! Buses have assigned seats and students are expected to wear seatbelts at all times.

The HIS Bus Drivers
Mr. Yokohira 090-3891-1331
Mr. Hirano 090-2814-9928

FIELD TRIPS
Sapporo and Hokkaido provide a variety of unique learning experiences. H.I.S teachers plan trips for students throughout the year, including visits to cultural centers, technological centers, schools, museums, volcanoes etc. Before a trip, a note giving destination, date, times, and possible costs is sent home to be signed by a parent and returned to school. Teachers supervise the students on these outings, but when groups are large, or translation needs exist, the school welcomes parental participation.

SECONDARY GRADE LEVEL TRIPS
Traditionally, HIS students take a class trip at the end of Junior High (9th grade) and at the end of High School (12th grade). The 9th grade trip is to an educational point of interest in Japan; the 12th grade trip is a service-learning trip to work with Habitat for Humanity in a less-developed country in Asia. Students have three years to raise funds for these trips, and are encouraged and expected to do so as a homeroom. Parents will be asked to fund the amount required above the funds students are able to raise.

DISCIPLINE

Student Agreement
I will practice SAFETY by:
-- speaking and acting calmly when I am hurt or angry
-- leaving all “contraband items” (including weapons, imitation weapons, lighters, etc...) at home
-- staying on campus during school hours unless receiving proper permission
-- walking in the halls
-- abiding by all bus rules
*Staying properly seated with a seat belt when on the bus
*Not eating and drinking on the bus
*Talking quietly when on the bus
*Respecting the bus driver and his directions

I will show RESPECT by:
-- speaking and listening courteously to everyone
-- taking special care of school property and the belongings of others
-- being receptive to the wisdom of others
-- honoring the rules of my school and host nation
-- expecting respect for my body and my rights
-- treating others with dignity
-- respecting the culturally diverse community of HIS and promoting cultural understanding in our community.
-- wearing appropriate clothing (not overly suggestive and no profane language or inappropriate images that contain references to suggestive sexual thoughts, discrimination toward any race or religion, excessive violence, alcohol and/or drugs)
-- wearing appropriate indoor shoes

I will show RESPONSIBILITY by:
-- taking my role at HIS seriously
-- doing things to the best of my ability
-- being willing to do my part
-- admitting mistakes without making excuses
-- being ready and willing to clear up misunderstandings

I will show EXCELLENCE by:
-- giving my best to whatever I do
-- giving my best to relationships and promoting unity at HIS
-- setting noble and realistic goals that strive for a healthy balance of work and play
-- developing my special gifts
-- having a positive attitude

This is what I strive for even when no one is watching.

Consequences For Inappropriate Behavior
The following list of consequences may be applied if a student violates the student agreement.
“Continued enrollment at HIS is always dependent upon a student’s satisfactory achievement, behavior and effort.”

1. Verbal Reprimand
2. Time Out (isolation from group)
3. Loss of Privileges
4. Lunch/Recess Detention (with possible Parental Contact)
5. After School Detention/Parental Contact
6. In-School Suspension/Parental Contact
7. Relevant work at school. (i.e.: cleaning stairways for wearing outdoor shoes inside)
8. Conference/Parental Contact
9. Out-Of-School Suspension/Parental Contact
10. Expulsion

In the event of vandalism or other damage done to school property, a student is expected to pay to replace/repair any damaged property.

As a private school, HIS reserves the right to take appropriate disciplinary action, including suspension and expulsion, for any activities, whether on campus or off campus, which are considered detrimental to the welfare of the school, student body, or an individual.

CELLULAR PHONE USE
Students at HIS may have cellular phones for personal use.
Students at HIS should not bring cellular phones into classrooms during class time--cellular phones should be left in lockers or bags during instructional time.
Students should turn their phone ringers off when phones are in their lockers.
Teachers may confiscate the cell phones of students who violate these rules.

DRESS CODE
HIS does not require students to wear uniforms. Clothing should be appropriate for school and not distracting to others and should not promote inappropriate behavior. If, in the judgment of a teacher, a students’ dress is inappropriate, he/she may be asked to change clothing before returning to class. If the student is unable to change at school, he/she may be sent home to change.

STUDENTS DRIVING TO HIS/PARKING
Students who wish to drive a car to HIS for classes or other events must first seek administrative permission to do so. Student drivers must have a valid Japanese driver’s license. Permission will be granted on a case-by-case basis, and may be determined by the limitations on parking at HIS. Students who are given permission to drive to school may not drive with another HIS student as a passenger, unless the HIS Office has received prior written consent from the passenger’s parents for the individual trip in question. The above applies also to students wishing to drive a motorcycle to school. In all cases, student drivers are expected to follow current laws pertaining to driving in Japan.

BIKES AND PUBLIC TRANSPORTATION
HIS provides covered bicycle parking for students, staff and parents.

Students are eligible for Student rates for the subway, and may obtain a Student ID card which will be required by subway ticket vendors to receive a discount pass. Sumikawa Station is the subway station closest to HIS; it is a five minute walk from the school.

INTERNET USE RULES
Hokkaido International School aims to provide the best possible educational experience for its students. Keeping abreast of technological advances and educating students to be competent technology users are key to that education. The Internet is an invaluable resource to which HIS has provided access for students and faculty; it is, however, a unique resource in its vast scope and tremendous power. To insure that the Internet is being used properly as an educational resource, HIS has formulated the following guidelines for Appropriate Use of the Internet at HIS. Students and parents are asked to read and abide by the following guidelines.

What you should do while accessing the Internet
The following activities are good practice while using the internet:
-- Consider copyright laws before downloading or transferring information.
-- Be prepared to cite sources when doing research for school projects.
-- Keep in mind generally accepted rules for appropriate communication between humans when you write or send anything to another person.
-- Keep in mind that school computers are used by many people and that others depend on them.

Prohibited Activities
The following activities involving use of HIS computer facilities are prohibited:
-- Accessing or sending information which contains obscene or indecent material, or other material which inappropriately refers to sexual conduct.
-- Accessing or intentionally destroying software or data without the permission of the owner of such information.
-- Any attempt to harm or destroy data or equipment. This includes, but is not limited to, the uploading or creation of computer viruses.
-- Making unauthorized copies of licensed software.
-- Making unauthorized copies of copyright-protected intellectual property (ie: Music).
-- Making or receiving unauthorized electronic transfers of funds.
-- Violating any laws or participating in the commission or furtherance of any crimes.
-- Reading other people’s email or files. The fact that personal files have been left accessible is not an invitation to read them.
-- Mailing or posting words or images intended to be damaging, intimidating, or otherwise hurtful.
-- Signing up HIS or other individuals for mailing lists or any other subscriptions. If you think that HIS should belong to some such service, talk to your teacher.
-- Spamming or causing someone to be spammed.
-- Masking one’s identity when sending information or emails; all messages, postings, and mailings must accurately identify the sender.
-- Accessing or attempting to access the school server, protected files, test material on line, or a teacher’s classroom computer without express consent of the teacher.

Consequences
Failure to comply with this policy will result in revocation of computer privileges at HIS and possible further disciplinary action.

EXTRA CURRICULAR ACTIVITIES
HIS supports students in a variety of extra-curricular activities, including sports teams, clubs and organizations. Participation in such activities represents a commitment by any student involved, and coaches or advisors will outline expectations at the start of each year/season. Students must maintain Academic Eligibility to participate in sports or clubs.

Sports Schedule and Team Trips

	Fall	Winter	Spring
Boys	Soccer	Basketball	Intramurals
Girls	Volleyball	Basketball	Intramurals

Traveling for sporting events is not only a beneficial team event, but also a great learning experience. HIS supports trips ‘off island’ to play in tournaments. Funding comes from three sources following this equation: Parents 50%, HIS 25%, student Fundraising, 25%. Students who join an HIS varsity sports team will be expected to help raise funds for travel, and parents are asked to pay 50% of travel costs for the trip.

Clubs and Organizations
HIS supports a variety of clubs and organizations, which may vary from year to year, due to staff expertise and interest. Current clubs include the Outdoor Club, which takes a variety trips each semester to places of interest and promotes outdoor education, awareness, and appreciate. In addition, there is a Student Council and a Student Newspaper. Students interested in forming a new club should find a faculty advisor, discuss the operations and goals of the club, and get the Headmaster’s approval before inaugurating their Club.

Academic Eligibility
A student will be deemed ineligible to compete in interscholastic sports and/or to participate in outside of school extracurricular activities if he/she has one or more Fs or two or more Ds on any Report Card, MidTerm Report, or Eligibility Sheet. The player will remain inactive for three weeks, during which time he can work to improve his/her grade. At that end of three weeks, another eligibility sheet will be circulated. This process will go on every three weeks until the conclusion of the season.

VISITS BY NON-ENROLLED STUDENTS
If you would like to have a visitor come to regular HIS classes, please contact the Headmaster for permission. Please understand that such disruptions are not always appropriate and that having a young visitor at HIS can cause additional stress for teachers; requests are not automatically granted.

DORMITORY
HIS has a dormitory capable of housing 10 boys and 10 girls. The HIS dormitory operates under the supervision of the Dorm parents, and dorm students are subject to the rules of the dormitory and the disciplinary decisions of the Dorm parents. Non-dorm students wishing to visit students in the dorm should get permission from the Dormitory Parents before visiting.

At times, students whose parents are away from Sapporo may stay in the dorm on a temporary basis for regular fees. Please contact the Headmaster if you would like to avail of temporary residence at the dorm.

 

Section VI: Communication
(click here to return to Table of Contents)

ENGLISH LANGUAGE USE AT HIS
1. HIS is an international school and values the diversity of language backgrounds of its students, however, since the school delivers education in English and since English is the sole shared language among all our students, HIS Students are expected to use English at school during school hours, except in the Japanese or Spanish classrooms. For further information, see the HIS English Language Policy.
2. HIS requests that parents use English when possible and practical on campus. Though many of our parents speak languages other than English, modeling the use of English can be a powerful teaching tool for HIS Students. When you come to HIS, please speak English!
3. Because English is the language of instruction at HIS, parents who do not speak English are requested to take responsibility for providing interpreters for school matters. HIS can, upon request, supply a list of interpreters.

WEBSITE
The HIS website is the primary communication hub for HIS parents, teachers, and students. The weekly newsletter, school lunch menu, assignments, announcements, and this Handbook are all published on the school website, along with much more. Many frequently asked questions can be answered in a quick trip to the HIS website. It is located at www.his.ac.jp

Publishing Student Photos on the Web
HIS teachers often publish records of class events, trips, and adventures on the web. As such, HIS students’ photographs will often be published on the HIS website. First names only will be used with students’ photographs. If you would prefer that your child’s photograph not be published on the HIS website, please contact your child’s homeroom teacher; she will give you a form to fill out formalizing your request, and teachers will honor your wishes.

It is both a thrill and a self-esteem boost to see oneself published in a good light on the world wide web. It is hoped that you will allow your child’s photographs to be published.

Publishing Student Work on the Web
HIS teachers often post students' work on the class websites. If you would prefer that your child’s work not be published on the HIS website, please contact your child’s homeroom teacher; he will give you a form to fill out formalizing your request, and teachers will honor your wishes.

It is both a thrill and a self-esteem boost to see oneself published in a good light on the world wide web. It is hoped that you will allow your child’s work to be published.

HUSKY EXPRESS
The Husky Express is the HIS weekly newsletter. It is published on Thursday evening, and put on the HIS website for viewing. The HEx is a primary vehicle for HIS community communications. Book mark http://www.his.ac.jp/school/newsletter.html and read it every week. If you would like to have something published in the HEx, email the Editor at rbranson@his.ac.jp

HuPA (the PTA)
HIS students and teachers focus on the learning process. We the parents, need to support our HIS community. The Husky Parent Association is the best way to encourage cooperation, communication, and friendship between parents and teachers, parents and parents, and parents and students.

We can foster a warm atmosphere in our HIS community by building trust and friendship through working together. We can widen our international understanding. We can provide role models for our students. HuPA meetings are held during the evenings at various times throughout the year. Please check the HEx for meeting announcements. The HuPA can and should a be a vital part of the school community, but it requires parental involvement, willingness to work and concern; please GET INVOLVED with HuPA!

OPEN HOUSES
Each year, HIS holds regular events when parents are invited to come to school, observe classes and/or talk with teachers. The first of these is Back to School Night in September. Events will be held on separate days for elementary and secondary students. HIS will also hold an Open House for prospective parents interested in learning more about HIS and an international education. There will be an Open House for current parents. Check the HIS calendar for dates. At other times throughout the year, individual classroom teachers may hold events which parents are invited to attend. If you would like to sit in on a class at a different time, please contact your child’s homeroom teacher.

PARENT/TEACHER COMMUNICATION
Parents are expected to support the policies and the programs of the school, and are encouraged to exercise their right and responsibility to consult–regarding any matter–with the faculty, administration, and Executive Board, in that sequence.

The home-school relationship is a key to healthy parent-teacher interaction. The Opening Ceremony each school year provides an important opportunity for parents to meet teachers and staff. To facilitate contact within the HIS community, the HIS directory lists the phone numbers of all HIS parents. Please respect that this is a community only document and not intended for wider distribution. In addition, the weekly Husky Express Newsletter, announcing upcoming activities and other information, is published on the website each week. The HEx is also available in a text-only version via email. (subscribe to at Yahoo.com.

Parents and interested HIS community supporters are encouraged to visit the school informally during regular school hours to observe classes and everyday activities–please phone the HIS office to organize the best times for such visits. Check the school calendar for special events which you would like to observe–parental involvement in special school events is always a positive reinforcement for student learning.

HIS seeks an open relationship with the families of its students. Communication is usually much easier if the first contact between the school and family occurs before any problem arises. While in some cultures, teachers are the only ones allowed or expected to initiate conversation, in an international school, we encourage parents to bring questions, comments and/or concerns to teachers at any time.

It is also important to remember that as an international school, HIS represents approximately 20 nationalities. At HIS, differing personal perspectives are respected. In discussion, participants need to distinguish between content and style. Developing an awareness of, and sensitivity to, the feelings of others will help us all contribute to the general good will of HIS and the world.

When concerns arise, the teachers and administrators will discuss matters directly with the individual(s) concerned. Parents are asked to extend the same courtesy to the school. If you feel that there is a problem in the classroom, please follow this communications chain:

-- Phone or email your child’s teacher for clarification and solution.
-- Request a conference with the teacher to further search for solutions.
-- If you are unable to resolve the question satisfactorily, contact the Headmaster.

Notes from the Office Staff

Check the HEx!
The School Calendar may change somewhat during the school year. Please check the Husky Express and the online HIS Calendar each week!

Changing Your Address?
Please inform the Office in writing of any change in your address, email address, or telephone number.

ID Cards
If your child uses public transportation, we strongly recommend that (s)he obtain an ID card from the Office. Just ask for the ID card application form.

Also, please check the sections on Accident Insurance and Buses.

 

Section VII: Facilities
(click here to return to Table of Contents)

SUPERVISION
The HIS facility is operated under the supervision of the HIS Headmaster and the Building Manager, who work to insure a safe, healthy environment conducive to learning. The HIS Executive Board has ultimate responsibility for Buildings and Grounds oversight, guided by the Buildings and Grounds Committee Chairperson. If you have concerns or suggestions about the HIS Buildings and Grounds, please contact either the Headmaster, the Building Manager, or the Buildings and Grounds Committee Chair.

OPERATING HOURS
HIS is open to students from 8:15 am until 5pm. Elementary students are expected to be off campus and on their way home by 4:00, unless under the direct supervision of a teacher. Seconary students are expected to leave campus by 5:00 each day, unless under the direct supervision of a teacher. Classes begin at 8:30 and end at 3:20. The HIS Office is staffed from 8am until 5pm on school days; and from 9am until noon during the summer holidays.

REPORTING PROBLEMS
If you have concerns or suggestions about the HIS Buildings and Grounds, please contact either the Headmaster, the Building Manager, or the Buildings and Grounds Committee Chair.

USING HIS FACILITIES
The HIS gymnasium and HIS Multipurpose room are available for large functions or for recreational purposes, provided that they are not being used by school activities. The Gymnasium is available for a requested donation of ¥5000 for three hours use; the Multi Purpose Room is available for a requested donation of ¥10,000 per day. Additional space may be used through special arrangement with the HIS Office. The requested donation may be waived for school or community-service activities. A parent or teacher must sign the "responsibility statement" provided.

LIBRARY
The HIS library is located on the third floor, and is available for use by all HIS students and their parents. HIS teachers recognize the great value to students of instilling a joy for reading, and elementary classes visit the library on a regular basis for story time and for checking out books.

Hours
Monday & Friday 8:30-15:30
Tuesday & Thursday 8:30-16:30
Wednesday 8:30-17:00

Collection
There are about 9,000 books, almost evenly divided among three categories.
Easy Fiction --- Picture books for Pre K - 3rd grade
Fiction --- 4th grade - Adult
Information & Biography (All nonfiction books) --- Pre K - Adult

Also, there are some newspapers, magazines and CDs.

Library Rules
1) The library is open to HIS students, parents, faculty, staff and Friends of the Library.
2) Students are not to bring food or drink into the library.
3) People may borrow up to three items at a time.
4) Books and CDs may be checked out for:
One week for K - 4th grade students.
Two weeks for 5th - 12th grade students and parents.
5) Video Tapes may be checked out for:
One week for all borrowers (except Friends of the Library).
6) New magazines and reference books may be checked out for:
Three days for all borrowers (except Friends of the Library).
*All items for preschoolers are to be checked out by their parents.
7) Replacement costs for lost or badly damaged items are fixed. Y4,000 for a hard book, Y2,000 for a paperback and others.

Returning
Please bring the materials to the counter or leave them in the return box in front of the library door.

Copy Service
Copy machine self-service is available. You are welcome to make photocopies of library materials within the limits of copyright laws. The fee is Y10 per sheet for all sizes.

Friends of the Library
Persons not directly involved with H.I.S. but wishing to use the library on a regular basis can pay an annual fee of Y3,000 to obtain a library card enabling them to check out three items for two weeks at a time. One renewal may be made by phone.

Please contact Mrs. Riggins (the librarian) at school on Tuesday and Thursday or email at kriggins@his.ac.jp if you have any other questions. Thank you.

 

Section VIII: Finances
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BOARD FINANCE PHILOSOPHY STATEMENT
The Executive Board of Hokkaido International School is responsible for the financial management, oversight, and planning for the operations, and short and long term future of the school. It is the duty of the Executive Board to manage expenses, income, investments and other financial holdings in such a way as to provide the best educational opportunities for HIS students of both the present and the future. The Executive Board Treasurer chairs the Finance Committee, which includes the Headmaster, Board Chairman and one other member, and which reports to the Executive Board at its monthly meetings.

FACTS ABOUT HIS FINANCES
HIS is financed primarily by tuition payments. More than 90% of the annual operating budget comes from tuition payments. HIS receives grants from Hokkaido Prefecture, Sapporo City, and the US Government, which represent less than 10% of HIS annual income. (In 2004-05, the Hokkaido Prefectural Grant was ¥11,000,000 or more than ¥60,000 per student.) Tuition payments are important, and we request that parents attend to tuition payment regularly and carefully.
HIS also has one of the lowest tuitions of international schools in Japan. As our building is fully paid for, our land is provided to us rent free, and since we have a fund for the next building (in the US), we are debt free and prepared for the future. Still, our annual budgeting is usually a challenge, as we provide a very high level of instruction and programming while having a low tuition and a very favorable teacher/student ratio.

BILL PAYMENT OPTIONS
HIS provides two options for tuition and fees payment annually: Parents may choose to pay once, or to spread payments over three installments. We encourage annual payment; payment dates are July 31, late November, and mid-March.

HIS Payment of Fees policy states that student bills should be paid up to date before enrollment. In the event of nonpayment of fees, no school records shall be released until fees are paid in full.

FINANCIAL ASSISTANCE
Hokkaido International School has a limited Financial Assistance budget each year. The maximum Tuition Assistance grant is 50% of tuition, not including other fees. By Executive Board Policy, the annual Financial Assistance Budget is not to exceed 5% of budgeted tuition receipts. Applications are taken in May and grants decided soon thereafter. Parents who request financial assistance after the May deadline may not receive a grant for that school year, but are encouraged to apply again for the following year. All financial assistance recipients must renew their application every year. HIS encourages both parents to take responsibility for the education of their child; please include income information for both parents regardless of marital status. Families for whom no Japanese Tax slips exist (due to their recent arrival in Japan) will be requested to refile after four months of documented earnings in Japan. Parents who avail of Financial Assistance from HIS are expected to volunteer to assist at the school for a few hours each week.

SCHOLARSHIPS
There are two dedicated scholarships available at HIS:

The Kitara Scholars are funded by the HIS Kitara Concert. Scholars are chosen from applicants from the local university community. The children of scholars from developing countries are encouraged to apply, particularly if their first language is English. A Kitara scholarship covers full his tuition, not including fees.

The McClain Scholarship provides 50% tuition for two students annually for the period from 2001 to 2011. Applicants must be the children of missionaries. This scholarship will not be granted to one denomination for more than two consecutive years, unless there are not other applicants.

"Education costs money, but then so does ignorance."
Sir Claus Moser (b. 1922), German-born British academic, Warden of Wadham College, Oxford. Daily Telegraph (London, 21 Aug. 1990).

 

GLOSSARY OF HIS TERMS
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This glossary is designed to help folks new to HIS figure out the local ‘lingo.’ If you hear a term which you feel should be added to this list, by all means, email the Headmaster and it will be included next year.

A Day/B Day: HIS runs a block schedule at the secondary level and students take two sets of classes every other day. Each day has four 85-minute periods. Students will thus take perhaps Math, PE, English and Choir on A Day, and Science, Japanese, Social Studies and Journalism on B Days. The elementary follows the A Day/B Day sequence for special classes.

AP: Stands for Advanced Placement. AP courses are 11th and 12th grade courses with a high degree of academic rigor at the end of which students take external exams. With a high score on the exam, a student can earn college credit for the work done in the AP subject. This year, HIS is offering AP English Language and AP Physics.

Board of Councilors: The larger of HIS’s two governing bodies, the BoC includes up to 30 members. The BoC meets thrice yearly to review , question, and ratify major decisions by the Executive Board. Members serve three-year terms and are nominated by a Nominating Committee.

Community Service: An elective option for Juniors and Seniors, it is a way for students to contribute to the local community in ways that can touch the lives of others while teaching important lessons and skills.

EARCOS: Stands for the East Asian Regional Council of Overseas Schools. This umbrella organization for international schools in Asia sponsors many professional development conferences in Asia during the year. In addition, they hold an administrative conference in November to which HIS has annually sent representatives.

ETS: The Educational Testing Service, an American organization which administers a number of tests required for various levels of university application in the US. HIS is a testing center, and is often used on weekends for testing. See school calendar for dates.

Executive Board: the primary governing body of Hokkaido International School. The EB is made up of six members who serve three year terms. The EB also includes the Headmaster and the Consul-General from the United States. The Executive Board meets monthly to discuss policy, budget, and other issues pertaining to the governance and operations of the school.

Fall Festival: One of the major fund raising and community events of the year, the Fall Festival is coordinated by HuPA and annually attracts hundreds of locals and expatriates to sample international cuisine and crafts, hear and watch HIS students perform, and play games.

Habitat: Short for Habitat for Humanity, a global service organization dedicated to providing dignified housing to needy people all over the world. HIS has thrice participated; the senior trip is designed to be a trip to work with Habitat somewhere in Asia.

HuPA: HuPA is the Husky Parent Association, our version of the PTA.

Huskies: The HIS mascot. Look for the Husky at important community events and ball games.

Husky Express (a.k.a. HEx): our weekly newsletter, it comes out on Friday and is posted on the internet at the HIS website: www..his.ac.jp

JCIS: Stands for the Japan Council of International Schools, a Japan-only organization of the 20+ international schools in Japan. HIS will participate in a variety of JCIS events this year, from sports tournaments to professional growth workshops.

Kitara: Kitara is Sapporo’s finest Concert Hall, in Nakajima Koen. Recently, HIS has held an annual concert there in May. This concert has generated money for scholarships and the HIS music program. It is a BIG event requiring much effort, support, and rehearsal. It is also great!

Kitchen Concession: The HIS kitchen is run as a concession--we contract with people to run it, and then they handle the finances, etc. If you have questions about the kitchen operations, please contact Mrs. Kim or Mrs. Park.

PSAT: Preliminary Scholastic Aptitude Test and is a standardized test from the USA. At HIS, we give the PSAT to all 9th through 11th graders each year as a preparation for the SAT which they will take as part of their college application process.

SAT: Stands for Scholastic Aptitude Test, and is a standardized test from the USA. It is a common part of most college application requirements and can, in some cases, be a determining factor in whether a student is admitted to a university or not.

SSAT: Secondary School Aptitude Test. Another standardized test, this one designed to test applicants for high schools. Some private high schools in America require students to submit SSAT scores as part of their application.

Soranuma: Soranuma is a lake located about 15 km from HIS. In the first weeks of school, the Junior High and High School will take separate trips up to Soranuma for a hike-in overnight camping trip. The hike is about 4 km.

Snow Festival Classic: HIS’s own invitational basketball tournament, held annually in February.

Spaghetti Dinner: an annual fundraising event put on by secondary student groups, often as a fundraiser to help pay for team or class trips.

Spring Bazaar: A major community event, fundraiser and flea market, held annually in late May. Food, fun, and great bargains abound.

Takino: Takino Suzuran is a local campground and snowpark. It is about 15 km from school, and each year, all HIS students from 4th-12th grades have spent an overnight at Takino in March. This annual favorite is a great event for team building, adventure, outdoor activity and fun.

WASC: Stands for the Western Association of Schools and Colleges, and is the US-based accrediting agency which monitors and accredits international schools in Asia. HIS is WASC accredited until 2012, at which point its programs will again be reviewed by a visiting team of educators.

© 2010 Hokkaido International School, Sapporo, Japan. All rights reserved.